Constitution and Rules
1. TITLE
The Society shall be called the ‘Weybridge Society’. It is a not for profit body and all its income shall be applied to the furtherance of its objectives.
2. OBJECTS
The objects of the Society shall be:
(1) To represent and watch over the interests of local residents
(2) To safeguard and enhance local public amenities and other amenities which the Society considers worth enhancing and safeguarding in the interests of the local community
(3) To promote knowledge of and interest in local affairs
(4) To co-operate with other local organisations in matters of common interest
(5) To give effect to the views of the Society upon local affairs, to brief Councillors, County Councillors and the Member of Parliament with these views and to represent them to the Council and other public bodies
(6) To be independent of all political parties
3. MEMBERSHIP
(1) Membership shall be open to all persons resident in, or with an interest in, the Weybridge area on payment of the appropriate subscription
(2) The Committee are empowered to confer honorary membership on members who have belonged to it for at least ten years and have made a substantial contribution to the activities of the Society
(3) The Committee are empowered to offer honorary membership to the chairmen of local residents associations in the Weybridge area on an annual basis.
4. SUBSCRIPTION
Subscription shall be determined at the AGM for the following year
5. COMMITTEE
The business of the Society shall be conducted by a Committee of not more than twenty members, whose members shall be elected at the AGM. The Committee shall have power to fill any vacancy which may occur and also to co-opt additional non voting members onto the Committee. Six members shall form a quorum of the Committee.
6. OFFICERS
The Officers of the Society who shall be honorary, shall be chosen from and elected by the Committee and shall consist of Chairman, Vice Chairman, Secretary and Treasurer
7. VOTING
Each paid up member of the Society shall be entitled to one vote at General Meetings. Voting by proxy shall not be permitted. The Chairman of any committee or general meeting shall have a second or casting vote in the event of a tie.
8. ANNUAL GENERAL MEETING
The AGM of the Society shall be held between the 1st February and 30th April at such time and place as the Committee shall determine for the purpose of:
(1) Receiving the Committee’s report and audited financial statement for the preceding financial year
(2) Electing the committee
(3) Appointment of an auditor who shall not be a member of the Committee for the ensuing year
(4) Determination of the subscription for the following calendar year
(5) Deciding on any resolution duly submitted to the meeting hereinafter (see 10)
9. NOTICE
Notice of the date, time and place and the agenda shall be sent to each member at the last address notified to the Secretary not less than 28 days prior to the meeting
10. RESOLUTION
Any member may propose a resolution at the AGM provided that the resolution signed by three paid up members is delivered to the Secretary at least 14 days before the date of the Meeting
11. ELECTION OF COMMITTEE
The Committee or any three members may propose one or more candidates to serve as committee members providing written notice of the proposal incorporating each candidate’s signed agreement to serve if elected is delivered to the Secretary not less than 14 days before the AGM. The candidates receiving the most votes shall be declared elected
12. DISQUALIFICATION FOR OFFICE
Pursuant to object 2(6), no local or county councillor or MP with a party political allegiance shall be eligible for election to the Committee while in office or within one year of holding office, and any member of the Committee standing for election on behalf of a political party shall be required to resign from the Committee
13. EXTRAORDINARY GENERAL MEETING
An EGM may be called at any time by the Committee or at the request of not less than 20 paid up members specifying the business to be transacted. Notices of any such meeting shall be sent to members not less than 14 days before the date of the meeting. No business other than that for which the meeting was convened shall be transacted at an EGM
14. MINUTES
The Secretary shall be responsible for taking Minutes of all Committee and General meetings which, when signed by the chairman at a subsequent meeting, shall be regarded as a proper record of the business transacted
15. FINANCE
All funds shall be banked in the Society’s name at a bank determined by the Committee. The Chairman, Treasurer and Secretary shall be the sole authorised signatories for cheques, and all cheques shall bear two signatures
16. THE COMMITTEE
shall be the sole authority for the interpretation of these rules and the decision of the Committee or, if a question rises at a General meeting, the decision of the chairman of the meeting upon any question of interpretation, or upon any matter affecting the Society and not provided for by these rules, shall be final and binding on the members
17. THESE RULES
may be added to, repealed or amended, by resolution at a General Meeting, provided that no such resolution shall be deemed to have been passed unless it is carried by a majority of at least two thirds of the members voting thereon
(Revised at Extraordinary General Meeting, 23 February 2000, Peter Vey, Chairman)
